Canada Pension Plan
A contributory, earnings-related social insurance program that is paid by the federal government. It provides a measure of income to contributors and their families upon retirement, disability, and death. For further details, contact Service Canada.
WTW case management system within eePoint.
WTW secure website used to send/receive reports and other confidential member-related data. For more information, refer to Pension Administration System (eepoint) and Data Exchange Tools.
WTW Pension Administration System. For more information, refer to Pension Administration System (eepoint) and Data Exchange Tools.
Financial Services Regulatory Authority of Ontario
An independent regulatory agency whose role is to ensure pension plans meet the legal standard in the Pension Benefits Act (PBA). Their objective is to improve consumer and pension plan beneficiary protections in Ontario.
Income Tax Act
A federally legislated act with underlying regulations that outline, among other things, the maximum limits for registered pension plans. The Income Tax Act allows employees and employers to deduct pension contributions from their respective income for tax purposes and sets standards for the benefits a pension plan can provide. It is regulated by the Canada Revenue Agency (CRA)
Data files that contain employee/member data required to administer pension benefits that are sent bi-weekly from each participating employer to WTW via:
- I1 Data File – transmits Demographic & HR/Employment data on a bi-weekly I1 schedule
- I2 Data File – transmits Contribution & Payroll data on a bi-weekly I2 schedule
Refer to Reporting Data through the I1 & I2 Data Interfaces for more information
Jointly Sponsored Pension Plan
A pension plan in which decision making and funding of the benefits is shared jointly by both employees and the sponsor/employer. It’s a pension plan where there is a partnership in the governance of the plan. The Plan is a JSPP
Self-service website for active, deferred and retired members to access pension-related information and transactions.
Ontario Compensation Employees Union, CUPE Local 1750
- Co-Sponsor of the Plan (with WSIB)
Pension Adjustment
The Canada Revenue Agency (CRA) deemed value of the lifetime pension benefit earned by a member during a calendar year which affects the member’s RRSP contribution room for the following year. Refer to Annual Pension Adjustment Report (I7) for more information.
Participating Employers of the Plan include:
The Workplace Safety and Insurance Board (WSIB), Infrastructure Health and Safety Association (IHSA), Public Services Health and Safety Association (PSHSA), Workplace Safety and Prevention Services (WSPS), Workplace Safety North (WSN), and the Trustees of the Workplace Safety and Insurance Board Pension Plan Fund (WISE Trust).
Pension Benefits Act (Ontario)
Provincial pension legislation enforced by FSRA, which regulates pension plans in Ontario and determines minimum standards for eligibility, funding, and benefits for Ontario-registered pension plans.
The base salary received by an employee for their employment position while a member of the Plan.
Refer to Frequently Asked Questions (FAQs) for specific Pensionable Earnings inclusion and exclusions.
Note: Contributions must be deducted from Pensionable Earnings in accordance with the Contribution Rate Schedule.
Represents the total years, months and days of service during which the employee, or the employer on behalf of the employee, contributes to the Plan or Supplementary Plan and can include service during which an employee is receiving short-term, or long-term disability benefits, or while in receipt of benefits from a claim filed under the WSIA (WSIB claim benefit).
Note: Pensionable Service is derived from member employment statuses provided by Participating Employers via the I1 Data File and required contributions amounts deducted and provided via the I2 Data File.
Pensionable service can also be purchased by members for periods of temporary employment and certain leaves of absences, or transferred in by members from another pension plan.
Secure File Transfer Protocol
- Transmission method by which I1 and I2 Data Files are sent from Participating Employers to WTW.
Safe Workplace Associations
Infrastructure Health & Safety Association (IHSA)
Public Services Health & Safety Association (PSHSA)
Workplace Safety & Prevention Services (WSPS)
Workplace Safety North (WSN)
WSIB Employees’ Supplementary Pension Plan (ESPP)
- A “top-up” retirement compensation arrangement that provides employees of the WSIB and SWA a pension benefit in excess of the maximum pension benefit permitted under the Plan and the ITA; the Plan and the Supplementary Plan (the “plans”) operate together to provide the same retirement benefit that the employee would have received if the ITA limits did not exist.
- Sponsored and administered solely by WSIB.
- Refer to Supplementary Plan for more information.
WSIB Employees’ Pension Plan (often referred to as the “WISE Trust Plan” or the “EPP”)
- A contributory defined-benefit pension plan registered and regulated under the Ontario Pension Benefits Act (“PBA”) and the federal Income Tax Act (“ITA”).
- Jointly sponsored by the WSIB and OCEU and administered by WISE Trust.
- Refer to the Plan for more information.
Workplace Safety & Insurance Board
- Co-Sponsor (with OCEU) and Participating Employer of the Plan.
- Sponsor and administrator of the Supplementary Plan.
Workplace Insurance and Safety Employee Trust
- The Trustees of the Workplace Safety and Insurance Board Employees’ Pension Plan (Board of Trustees).
- Legal Administrator of the Plan.
Pension contact centre for employees and members of the Plan and Supplementary Plan:
By Phone:
Call toll free: 1-855-242-1526
Outside of North America: 678-932-4144
Monday to Friday, 8:30 a.m. to 4:30 p.m. EST
By mail:
130 King Street West
Suite 1500, P.O. Box 424
Toronto, ON M5X 1E3
Online via My Pension Resource:
Willis Towers Watson
- Pension Administration Service Provider for the Plan and the Supplementary Plan.
- Refer to Pension Administration Service Provider for the Pension Plans for more information.
Contributions - Special Processes
Prior Year Retroactive Contributions
There may be circumstances where retroactive salary adjustments, for prior calendar years, are awarded to members of the Plan. This may be due to *collective bargaining negotiations (salary increases), grievances, administrative oversight, etc. There is a more streamlined process that has been put in place for prior year retro contribution calculations as we understand that your HR/Payroll systems may not have the capability to handle these pension related calculations (other than for the current year). WTW has developed a process where they will calculate the contributions owing to the Plan based on the new salary information.
Here are the steps to take when applying a salary increase for a prior calendar year:
- COMPLETE THE ‘PRIOR YEAR RETRO CALC’ SPREADSHEET (XLSX)
a. Tab 1 – RETRO EARNINGS
Enter in the retroactive earnings which have been split by pre and post July for the member. This is to ensure that the correct contribution rate is applied when doing the calculation. There are additional columns to accommodate for increases that may go back multiple years. Please complete, as required.b. Tab 2 – PAY RATES
Enter in the annual salary rate(s) along with the pertaining effective date(s) - UPLOAD TO DATALINK & NOTIFY WTW
a. Once the information has been populated into the spreadsheet and saved, please upload it to DataLinkb. Send an email to WTW (WSIB.Pension.Administration@wtwco.com) advising that your request (spreadsheet) has been posted to DataLink and is ready for them to retrieve.
c. Please ensure to cc the following (also cc’d above in this message):
• Nicole Chinbuah (WTW)
• Lidia Tanjala (WTW
• WISE Trust inbox (WISE Trust)
• Lisa Campbell (WISE Trust)
• Niruja Siva (WISE Trust) - WTW WILL CALCULATE CONTRIBUTIONS
With the information you have provided to WTW, they will calculate the prior year retro contributions owing to the Plan. WTW will advise you once the calculations have been completed and will post the information back to DataLink (in spreadsheet format) for you to download. - UPDATE YOUR PAYROLL SYSTEM
You must update your payroll system with the prior year retro earnings you provided to WTW, along with the new prior year retro contribution information provided by WTW. This information must come across the i2 and land in eePoint in the ‘Prior Year Retro Earnings’ field and the ‘Prior Years Retro EE Contrib’ field under Earnings/Hours History (please refer to your i2 specification documents for information on system/ADP codes to use). These fields in eePoint house ‘pensionable’ information which WTW uses to calculate pension benefits, therefore it is very important that the information sent across on the i2’s is landing in the appropriate fields.
If your organization is going through collective bargaining negotiations, please reach out to Marsha Ubbi as soon as possible. WISE Trust will work with you and your respective teams to identify any prior year retro calculations along with other pension implications that we may need to address.
Contributions for Members who have a Prior Period of Employment with another Participating Employer
Members who have a prior period of employment with another Participating Employer immediately preceding the date of hire with your organization may required special handling. Refer to Enrolling a Member with a Prior Period of Employment with another Participating Employer for details.
Contributions for Members Exempt from CPP Contributions (CPT30 Form)
Members in receipt of their pension entitlement from the Canada Pension Plan (“CPP”) and have an approved “CPT30 Form” must be identified.
Once a member reaches age 65 and is exempt from making contributions to CPP (i.e., CPP exempt = approved CPT30 Form), their contributions to the Plan are based on the percent rate that is above the YMPE in the Plan contribution formula only (i.e. for July 1, 2023, the Plan contribution rate for a member who is age 65 or older and CPP exempt is 9.4% of Pensionable Earnings up to the maximum ITA threshold for the calendar year (not 7.6% below the YMPE and 9.4% above the YMPE that is applied for all other non-exempt members – refer to the Plan Contribution Rate Schedule).
Identifying Members
On an annual basis, the WTW Admin Team will reach out to all members of the Plan who are actively employed and over the age of 65 or close to reaching age 65.
- The WTW Admin Team will request that members complete the “Declaration of CPP Status at Age 65 or Older Form”
- In addition to completing this form, if the member has an approved “CPT30 Form” or a letter from CPP they must also provide that form/letter to the WTW Admin Team
- When the WTW Admin Team receives the completed forms, they will deliver the forms to your team’s email inbox if the employee is exempt from making contributions to the CPP
- You will need to enter the date on which the member became exempt in your system:
- For those on an ADP-WFN or Payworks payroll platform, enter the date in the “CPP Start Date” field which will be picked up by the I2 data interface
- The pension contribution formula on your Payroll system must be adjusted to ensure that contributions made to the Plan for these members use the upper band/higher percent applicable to pensionable earnings above the YMPE for the calendar year starting from the CPP Start Date; contact WISE Trust for any questions
- No adjustments are required for contributions being made to the Supplementary Plan – the Supplementary Plan contribution rate remains as published by WSIB
- If an employee provides you with the CPT30 Form directly; enter the information in your system as above. You do not need to send the CPT30 Form to the WTW Admin Team